Internship offer: Administration / Secretariat

Closing date: February 20, 2015

Place: Bruxelles

Time frame: March 15 – July 31, 2015, full-time, unpaid

As an administrative intern in our company, you will have the chance to be a part of a team that administrates a business centre, “EU Business Centre”, and a lobby consultancy.

The “EU Business Centre” has gathered nearly 20 years of experience, put at the disposal of our customers. Being an SME, we have always kept the required flexibility for fully satisfying the individual requirements of our customers.

As a consultancy, active under the name of Clerens Consulting, we are administrating three trade associations and other clients and projects connected with the European Institutions.

With the support of our team, you will:

  • Be the point of contact with our suppliers and clients, welcome the guests and organise the activity of the business centre
  • Support the daily activity and projects of our Managing Director
  • Use MS Office package (Microsoft Word, Outlook, Powerpoint, Excel, Access, etc.) to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases
  • Administrate and maintain office processes
  • Use content management systems to maintain and update internal databases
  • Order and maintain stationery and equipment supplies
  • Sort and distribute incoming post and organise and send outgoing post
  • Liaising with colleagues and external contacts to book travel and accommodation
  • Organise and archive paperwork, documents and computer-based information
  • Organise and prepare meeting rooms
  • Maintenance of common areas (kitchen, waiting room, meeting rooms, etc.)

Requirements and competencies:

  • Professional experience or studies in secretariat/administration
  • Strong knowledge of MS Office packages and Internet
  • Flexibility and ability to adapt to changing requirements and situations
  • Autonomous in finding solutions to practical problems
  • Cooperative and well-mannered, team player, flexible
  • Ability to learn fast and a proactive attitude
  • Strong organisational and communication skills
  • Excellent level of English, good command of French. Dutch or German would be an asset

Applications should be composed of a CV and a short cover letter. Please send your application per e-mail (secretariat@clerens.eu) under the reference “Internship IC Belgium”.